Senior Accounting Coordinator

Mississauga

Job Description

ECOH’s Mississauga Head Office is currently looking for a Senior Accounting Coordinator to support their Accounting Team. Reporting to the Accounting Manager, The Senior Accounting Coordinator is responsible for the provision of timely financial and accounting information and the safeguard of company assets.  He or she also ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.

Roles & Responsibilities

Here is what you will be doing:

  • Liaising with Project Managers regarding project contracts, budgets, change orders, invoicing requirements, and subcontractor bills/issues (plus, maintaining records of all).
  • Supporting the Project Managers in financial related matters, including the tracking of budget status, and summaries of costs-to-date for internal use or submission to clients.
  • Liaising with clients, if required, regarding invoicing requirements and payment status.
  • Liaising with subcontractors or suppliers, if required, regarding payment terms, credit applications, or payment disputes.
  • Performs Accounts Receivable/Revenue related transactions, including the production of invoices to clients, and subsequent follow-up of payment.
  • Performs Accounts Payable/Expense related transactions, including the recording of Subcontractor bills and Employee expense reports, and subsequent payment thereof.
  • Coordinates the timesheet/expenses entry process of recording project hours and expenses and ensures that individual project hours and expenses are being tracked properly, as they are the main source of the company’s revenue.
  • Performs banking-related functions, including the writing of cheques for signature, the application of payments received from clients to the related Accounts Receivable balances, and reconciling the monthly bank statements.
  • Performs monthly reconciliation for vendor statements, credit cards statements, bank statements and ensures accuracy and completeness of the accounts’ balances and resolve any discrepancies in a timely manner.
  • Prepares monthly Work In Progress report and follows up with project managers on project status and project costings to ensure projects costs are properly captured in the right period and project managers are informed the status of their project financials with prompt corrective actions, if required.
  • Process the Bi-weekly payroll for all employees.
  • Ensure that all employee changes/updates are maintained and completed in QuickBooks.
  • Maintain vacation and time in lieu accruals.

Qualifications

Here are the skills you will possess:

  • A college diploma or university degree in Accounting or Business Administration is required.
  • Minimum of 5 years related experience an asset.
  • Experience with Deltek Vantagepoint an asset.
  • Achievement of the payroll accreditation/certification is preferred.
  • Advanced knowledge of accounting principles and ability to apply these in daily work activities.
  • Demonstrated initiative and professionalism.
  • Strong attention to detail and the ability to recognize the errors of others.
  • Ability to work effectively with fellow project managers, senior management, clients, and fellow staff, demonstrating strong interpersonal skills.
  • Sound judgement pertaining to business activities and directions.
  • Maintaining confidentiality and the company’s interests at all times.
  • Proven ability to set priorities, manage multiple responsibilities and meet timelines.
  • Strong organizational, interpersonal, and problem-solving skills.
  • High level of attention to detail and excellent follow-up skills.
  • Self-motivated; demonstrates high energy and enthusiasm.
  • Demonstrates strong support of corporate initiatives and company processes.
  • Strong written/verbal communications-demonstrates the ability to present recommendations, relevant process training and information effectively to staff.
  • Advanced knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, Outlook).
  • Ability to work well under pressure whilst maintaining attention to detail.
  • Willingness to work in a co-operative environment and share work responsibilities with other staff, as needed.

Employment Type: Full Time, Permanent

ECOH is an Equal Opportunity Employer. Accommodations for job applicants with disabilities are available on request.

For more information on ECOH and its Services please visit https://www.ecoh.ca/

You may submit your resume to resumes@ecoh.ca and include the name of the position in the subject line.

Thank you for your interest in joining ECOH.